Made by the treasurer of Littleport Village Hall, Cambridgeshire

Charity accounts a volunteer can pick up in an afternoon

Hall Accounts is made for village halls. It keeps your cash book, numbered receipts, budget and monthly bank checks, then turns them into Charity Commission receipts and payments accounts at the year end. It works offline, and your records never leave your computer.

Register interest Watch how it works

Brought forward

£20,450.00

Money in

£8,516.80

Money out

£8,002.50

Carried forward

£20,964.30

Example figures from the app's built-in example village hall. Every amount is held to the exact penny.

Why we built it

Volunteer treasurers deserve better tools

Spreadsheets break

One moved row or overwritten formula and the totals quietly go wrong. Nobody notices until the year end.

Council software is the wrong fit

Packages built for parish councils bring AGAR returns and council jargon a hall doesn't need, and a council-sized price.

The year end takes days

Turning a year of entries into Charity Commission accounts is slow, manual and easy to get wrong.

What it does

Everything a small charity treasurer does, in one place

Each category you record against feeds one line of the Commission's accounts, so the year-end work is done as you go.

What makes it different

Four things together that no other product we found offers

Other tools do one or two of these. Hall Accounts is the only one we found that brings all four together for a village hall.

1

Built for village halls

Hire income for the hall, kitchen, stage and equipment. Refundable hire deposits are kept out of your income and shown as money held at the year end. Hall-style categories are ready on day one, so you don't have to adapt software made for councils or businesses.

2

Offline and private, on Windows and Mac

Your records stay on the hall's own computer. There's no cloud account holding your hirers' names or your finances, no login to forget, and no internet needed. It runs the same way on Windows and on a Mac.

3

Charity Commission accounts, directly

Every category feeds a line of the Commission's receipts and payments accounts. At the year end you print the accounts or download them in the Commission's own CC16a layout, with no copying figures into a template by hand.

4

Bank checks and receipts, at a small fixed price

Monthly bank reconciliations with signed statements, and numbered printable receipts, are included. That's one yearly price with no add-ons, and if you stop paying you can still open and print everything.

How it compares

What you need	Hall Accounts	Hall cloud tools	Offline desktop tools	Parish council software	Mainstream packages	Free CC16a template
Built for village halls	Yes	YesHall booking and management sites	NoMade for clubs and councils	NoMade for councils and AGAR returns	NoGeneral business tools	NoBlank Commission template
Works offline, on Windows and Mac	Yes	NoRecords held online	PartlyOften Windows only	PartlySome are desktop, often Windows only	NoMostly online	YesAn Excel spreadsheet
Charity Commission CC16a accounts, directly	Yes	NoReports need adapting	PartlySome offer it	NoCouncil-format accounts	NoReports need adapting	YesIt is the template, filled in by hand
Monthly bank checks and printable receipts, at a small fixed price	Yes	PartlyOften priced by size or add-ons	PartlyNot always both	PartlyOften £180 to £1,000 a year	PartlyMonthly subscription	NoNo bank checks or receipts

Each column summarises several products, from their published information in November 2026. Hall cloud tools are all-in-one hall booking and management websites; offline desktop tools are cashbook programs for clubs and councils; mainstream packages include Xero and Sage. Features and prices change, so check with each supplier.

Who it's for

Made for small charities like yours

A good fit for:

Village halls and community centres
Church and chapel halls
Small local charities and friends groups
Any charity that prepares receipts and payments accounts with income under £500,000

At set-up you can choose a starter list of categories for a village hall, a small charity or a basic list, then rename, add or hide them to suit you.

Not suitable for charitable companies

Charitable companies must prepare accruals accounts, which Hall Accounts doesn't do. If you're unsure which kind of accounts you need, ask your independent examiner.

Charity Commission thresholds as at November 2026. Check gov.uk for current guidance.

Pricing

One simple yearly licence

Everything is included, with no extra modules or per-user charges.

Most accounts tools for small organisations cost £50 to £180 a year, and council accounting packages can cost around £1,000 in the first year. Hall Accounts aims to cost less than most of them.

Try it first

Explore the built-in example village hall with no set-up and no real figures. [Free trial period to be confirmed]

You never lose your records

If a licence isn't renewed, the app becomes read-only. You can still open, print and back up everything you've recorded.

Very small charities

[Discount for very small charities to be confirmed]

Receipt No. HA 0001Annual licence

£[PRICE] per charity, per year

Cash book, receipts and budget
Monthly bank reconciliations
Charity Commission year-end accounts
CC16a and full spreadsheet downloads
Help assistant and user manual
Updates for the year

With thanksPrices include VAT where applicable

Proven at Littleport Village Hall

“[Testimonial from Littleport Village Hall trustees or treasurer, one or two sentences]”

[Name, role]

Replaced council accounting software at a working village hall
Every version runs 286 automated checks on the arithmetic
Shaped around real hirers, deposits, grants and multi-item invoices
Refundable hire deposits kept out of income, and shown as a liability at the year end

Questions

Frequently asked questions

Where are our records kept?

On the computer you use, and in any backup files you choose to make. They are never sent to us, and we can't see or recover them. One click saves a backup file you can keep somewhere safe.

Does it need the internet?

No. Once it's on your computer, everything works offline, including the help assistant and the user manual.

Will it work on our computer?

It runs on Windows and Mac in Chrome, Edge or Firefox, and it doesn't need administrator rights. A desktop app for Windows and Mac is planned.

We're handing over to a new treasurer. What happens?

Download a backup file and give it to the new treasurer. They open it on their own computer and everything comes across: entries, receipts, budgets, saved bank checks and settings. The instruction videos and the built-in help get them going.

Can we run more than one charity?

Yes. Each charity has its own profile, with its own categories, bank accounts, funds and colour scheme.

Does it handle restricted funds?

Yes. You can add restricted, endowment and extra unrestricted funds. Fund columns appear in the year-end accounts only when you have them.

Will our independent examiner accept the accounts?

The accounts follow the Charity Commission's receipts and payments format, and you can also download them in the CC16a layout. The Commission doesn't require a fixed format as long as you're consistent each year. Show your examiner a copy early if you're switching from another system.

How is it different from other accounts software?

Other products we looked at do some of what Hall Accounts does. None that we found combines all four: built for village halls, offline and private on Windows and Mac, Charity Commission CC16a accounts directly, and monthly bank checks and receipts at a small fixed price. See What makes it different.

Is this accountancy advice?

No. Hall Accounts is a bookkeeping tool. Your trustees remain responsible for the charity's accounts. See Legal and regulatory information.

Get in touch

Register your interest

Hall Accounts is in use at Littleport Village Hall and is being prepared for other charities. Tell us about your charity and we'll let you know when you can try it.

Email[Contact email]

Phone[Phone]

Post[Business address]

Learn

How-to videos

Eleven short videos, two to three and a half minutes each, take you from setting up to sending your accounts to the Charity Commission. All have captions.

Read the transcript

Loading…

The videos were recorded from the test version of the app using example data. Some screens will change slightly as the desktop app is finished.

Presentation

The Hall Accounts presentation

Sixteen slides for a trustees' meeting or a treasurers' network. Use the arrow keys or the buttons to move through them.

1 / 16

Download PowerPoint Download PDF

The user manual

The same answers as the app's built-in help assistant, in order, to read or print.

Download the user manual (PDF)

Privacy policy

Hall Accounts software and website · Last updated [date]

Draft for review.

Highlighted words need filling in before this is published. Have it checked by a solicitor or adviser before launch.

1. Who we are

This policy explains how [Business or trading name] ("we", "us") collects and uses personal data when you visit [website address], buy or renew a licence for Hall Accounts, or contact us for support. We are the data controller for this information.

Contact: [Name], [Business address], [Contact email]. [Our ICO registration number is ZA000000 / We are exempt from the ICO data protection fee.]

2. The records you keep in Hall Accounts stay with you

Hall Accounts runs on your own computer. The accounts, entries, receipts, hirers' names and other records you type into it are saved on that computer, and in any backup files you choose to make. They are never sent to us, and we cannot see, access or recover them.

Your charity is the data controller for those records and is responsible for keeping them secure and for meeting its own data protection duties. We do not act as your data processor because we never handle them.

Licence check. [When the app checks a licence online, it sends only the licence key, the app version and the date of the check. It sends none of your accounts data.]

If you send us a file for support. If you choose to send us a backup file or screenshot to help resolve a problem, we use it only to help you, keep it securely and delete it within [30] days of resolving the problem.

3. What we collect

When you buy or renew: your name, email address, organisation name (for example your charity), billing address, licence key, what you bought and when, and renewal dates. Card or bank details are taken by our payment provider, [Paddle / Stripe / Lemon Squeezy], and are not seen or stored by us.
When you contact us or register interest: your name, email address, your organisation and role, and what you tell us in your message.
When you visit the website: technical information such as your IP address, browser type and pages visited, recorded by our web host for security and to keep the site working. [We use only cookies that are essential for the site to work. / We also use [analytics tool] with your consent.]
If you sign up for news: your email address and your choice to receive updates.

4. Why we use it, and our lawful basis

To supply your licence, updates and support: because it is needed to perform our contract with you.
To keep financial and tax records: because the law requires it.
To send important notices about your licence, renewals and security updates, and to protect our website and software from misuse: in our legitimate interests.
To reply when you register interest, and to send news and offers: with your consent, or as a customer in line with the rules on electronic marketing. You can unsubscribe at any time using the link in every email.

We do not sell your personal data, and we do not use it for automated decisions that affect you.

5. Who we share it with

[Paddle / Stripe / Lemon Squeezy], which processes payments and may act as the seller of record for tax purposes, under its own privacy policy.
[Cloudflare], our website host, and [email provider], which store data for us under contract.
Our professional advisers, such as an accountant, where needed.
Authorities such as HMRC, if the law requires it.

Some of these providers may store data outside the UK. Where they do, we make sure suitable safeguards are in place, such as UK adequacy regulations or the UK International Data Transfer Agreement.

6. How long we keep it

Record	How long
Purchase and invoice records	6 years after the end of the financial year they relate to, as HMRC requires
Licence records	While your licence is active and for [2] years after it ends, so we can help if you return
Support emails and interest registrations	[2] years after the last contact
Marketing list	Until you unsubscribe
Website logs	[90] days

7. Your rights

You have the right to ask for a copy of your personal data, to have it corrected, deleted or restricted, to object to our use of it, to have it transferred to you in a common format, and to withdraw consent at any time. To make a request, email [Contact email]. We will respond within one month and there is normally no charge.

If you are unhappy with how we have handled your data, please tell us first. You can also complain to the Information Commissioner's Office: ico.org.uk, telephone 0303 123 1113.

8. Security

We keep the personal data we hold on secure, password-protected systems with access limited to those who need it. Because your accounts records stay on your computer, please keep that computer and any backup files secure.

9. Children

Our website and software are intended for adults acting for charities and other organisations. We do not knowingly collect data from children.

10. Changes to this policy

We may update this policy from time to time. The date at the top shows when it was last changed, and we will tell customers by email about any significant change.

Legal and regulatory

Legal and regulatory information

Draft for review.

This page is based on general guidance prepared in November 2026. Have it checked by a solicitor or small-business adviser (your local Growth Hub can often help free of charge) before launch.

About the seller

Trading name	[Business or trading name]
Business status	[Sole trader / limited company, with company number and registered office]
Address	[Business address]
Email	[Contact email]
VAT number	[VAT number, if registered]
ICO registration	[ICO registration number, or exempt]

Financial regulation (FCA)

Hall Accounts is bookkeeping software. It records the transactions you type into it. It does not hold or move money, connect to your bank account, make payments, lend money or give financial or investment advice.

Because of this, it does not carry on an activity regulated by the Financial Conduct Authority, and [Business or trading name] is not authorised or regulated by the FCA.

Licence payments are taken by [Paddle / Stripe / Lemon Squeezy], which is the regulated party for those payments.

If the app ever links to your bank

Any future feature that reads transactions from your bank or makes payments would be provided only through a provider registered with the FCA, and this page would be updated first.

Not accountancy advice

Hall Accounts is a tool to help you keep your charity's records. It is not accountancy, tax or legal advice. Your trustees remain responsible for the charity's accounts, for choosing the right form of accounts, and for meeting the charity's reporting duties. Check the year-end accounts with your independent examiner or accountant.

The Charity Commission

Hall Accounts produces receipts and payments accounts in the format described in the Commission's CC16 pack, including a spreadsheet in the CC16a layout. It is independent software and is not made, endorsed or approved by the Charity Commission for England and Wales.

Thresholds that apply for financial years ending on or after 30 September 2026:

What	Income threshold
Send the annual report and accounts to the Commission	over £25,000
Independent examination needed	over £40,000
Receipts and payments accounts allowed (non-company charities)	up to £500,000
Audit needed	over £1.5 million

Always check the current guidance on gov.uk before relying on these figures. The app doesn't produce the trustees' annual report; the CC16 pack includes a template for it.

Data protection

The accounts and personal information your charity records in Hall Accounts stay on your own computer and are never sent to us. Your charity remains the data controller for them. The personal data we hold about customers and enquirers is described in our privacy policy.

Buying, cancelling and renewing

As described. The software will match its description on this website, as the Consumer Rights Act 2015 requires.
Cancelling. You have 14 days to cancel a purchase. If you ask to start using the software straight away, you'll be asked to agree that you lose this right once the download or licence key is supplied. [Refund policy to be confirmed]
Renewals. We'll remind you before a yearly licence renews, and you can cancel the renewal at any time. If you don't renew, the app becomes read-only and your records stay available to you.
Licence terms. [Link to licence terms and terms of sale, to be written]

Trademarks

Windows is a trademark of Microsoft Corporation. Mac is a trademark of Apple Inc. Chrome is a trademark of Google LLC. Firefox is a trademark of the Mozilla Foundation. Other names are used only to describe compatibility.